Circulation and Interlibrary Loan Policies

The following are rules and regulations of the Canton Free Library:

I. New Cardholders:

A. Complete a registration form and provide identification. Primary identification to be used is identification with a picture (preferably a Drivers License) which has the individuals current address. If the address information on the picture ID is not current, then another form of identification must be presented which verifies the individuals current address (i.e. a piece of mail or bill).

B. When a person requests a card, basic demographic information is gathered during the registration process. This includes current name, current address (mailing and 911 addresses), telephone number, and if the patron so desires, an email address. This information is used anonymously and is not disclosed in any way that would identify the person registering. All information provided on the registration form is protected by rules and the New York State law (Chapter 14 of the Laws of 1982, #4509) pertaining to confidentiality of library patron records and privacy. (Approved by the Canton Free Library Board of Trustees on January 8, 2003).

C. Children 14 and under must apply with a parent or guardian and that adults signature is required on their registration form.

D. A first replacement card is $1.00; a second is $2.00 to a maximum of $5.00.

II. Overall Policy:

A. Users must present their library card to check out materials.

III. Loan Periods:

A. Four (4) Weeks: Adult Fiction, Adult Nonfiction, Children’s Books, Books on CD.

B. Two (2) Weeks: New Adult Books, New Children’s Books, Magazines.

C. One (1) Week: Music CDs, DVDs.

IV. Holds:

A. Materials will be available for pickup for 10 days after they are processed.

B. Holds may be placed either in person, online or by phone.

C. There is a limit of 5 holds per patron.

V. Renewal Policy:

A. Materials with a two (2) week loan period may be renewed once if there is no waiting list.

B. Materials with a four (4) week loan period may be renewed up to 3 times if there is no waiting list.

C. ILL books (books from other libraries) may be renewed if the new date due does not conflict with the date that the book is due back to the lending library.

D. All materials may be renewed in person, over the phone or online if there is no waiting list.

VI. Overdue Items:

A. Borrowing privileges will be suspended if patron has an item that is overdue 60 days or more. Borrowing privileges will be reinstated once the materials have been returned and any fees are paid.

B. In the event that a patron has lost a book, the patron will be charged for the replacement cost of the book.

VII. Damaged Materials:

A. If a book or other material is damaged beyond repair, the borrower is required to pay the billed amount.

B. Until the damaged item is paid for, the patron may not borrow any items.

C. On a case by case basis, a donation may be made in lieu of the replacement cost.

VIII. Interlibrary Loan: The Interlibrary loan service supports the mission of the library by providing expanded access to library materials and information. The purpose of interlibrary loan is to obtain materials not available in the library. The library affirms that interlibrary loan is an adjunct to, not a substitute for, the library’s collection. In meeting patron needs, the library will exhaust local resources first, before requesting items on interlibrary loan.

A. Definition:

a. An Interlibrary Loan request is defined as a request for library materials made on behalf of a library patron through the NCLS, Due North or OCLC systems.

B. Patron Status:

a. Patrons must have a library card in good standing to use the Interlibrary Loan service. A patron status of Blocked will deny ILL service.

b. Interlibrary Loan requests will not be processed for patrons with overdue Interlibrary Loan materials.

C. Borrowing Rules:

a. Five active requests are permitted at any one time per patron. A request is active from the time it is initiated until the item has been returned and checked in at the lending library and the record has cleared.

b. Materials will be available for pickup for 10 days after they are processed. If an item was not picked up, it will not be requested again.

c. Interlibrary Loan materials are checked out for 28 days, unless specified otherwise by lending library.

d. Interlibrary Loans may be renewed twice only if the lending library permits renewals.

D. Charges:

a. The library does not charge fees for the Interlibrary Loan service.

b. The library is responsible for the shipping charges incurred in the transfer of loans.

c. The library always attempts to borrow from libraries who lend free of charge. However, if an item is only available from a library which charges a fee for loans, the item will be requested only if the patron agrees to pay the fee.

d. The patron is responsible for overdue fees, repair or replacement costs. The library will make an effort to collect any such charges from the patron who received the materials.