Office Assistant

Canton Free Library seeks energetic, organized, self-directed applicants for the part-time position of Office Assistant. The Office Assistant helps administrative staff with filing and organizational tasks, grant preparation, donation management, and banking. 

The position is sometimes supported by volunteers; currently there is one volunteer assisting.

Duties include but are not limited to:

  • Scanning & emailing bills to bookkeeper
  • Filing paperwork
  • Maintaining & organizing paper files, including annual file cleanup
  • Copying and scanning documents
  • Checking and distributing incoming mail 
  • Mailing outgoing bills and packages
  • Bringing deposits to bank
  • Sending acknowledgements for gifts & donations
  • Updating library signage such as program notices
  • Tracking room rentals through a Google form and calendar
  • Preparing invoices for sponsored books, room rentals and other occasional charges
  • Assisting with website management: uploading board documents, keeping board information current, and similar maintenance tasks

Skills and Educational Requirements:

  • Strong communication skills
  • Demonstrated ability to maintain high level of accuracy and attention to detail
  • Ability to exercise discretion and confidentiality with sensitive tasks / information
  • Strong time management skills to prioritize work on a part-time schedule
  • Familiarity with filing and financial procedures
  • Punctuality in attendance and meeting deadlines
  • 2+ years experience in an office environment OR relevant coursework and some office experience
  • High school graduate

Pay rate is $17/hour. Benefits include Healthy NY health insurance with 60% employer match; SIMPLE IRA retirement plan with contributions matched up to 3% of annual compensation; paid federal holidays (depending on schedule); and paid vacation and sick/personal leave. 

Please note: This position is being co-advertised with the Administrative Assistant position at the St. Lawrence County Historical Association (SLCHA), and the positions are designed with a compatible schedule for an applicant interested in both, together equaling 33.5 hrs/wk. 

Applicants must apply separately to each organization with a cover letter and resume. A job offer at one organization does not guarantee a job offer at the other. Please see the Administrative Assistant listing at slcha.org for application specifics. 

Schedule is 17.5 hours/week, mornings preferred. Schedule can be flexible, either to accommodate the SLCHA position or other personal schedule requirements. Full job description.

To apply for the Office Assistant position at the Canton Library, please submit a cover letter and resume to Emily Hastings, Library Director, ehastings@ncls.org by 11pm January 15.